Checklist for Fundamentals

Checklist in preparation for the final version of your paper:




first name and last name on top (12 points)

1.                  (your affiliation) (ten points): (University of Arizona, Tucson)

2.                  3 spaces

3.                  title (14 points)

4.                  4 spaces

5.                  text (10 points)

6.                  always footnotes

7.                  best if you do not put in any codes, commands, margins, line spacing, type, size, etc.

8.                  indent all quotes longer than 3 verses or 2 lines, leaving one space before and after. If non-English text, offer a translation. If within text, use round brackets, if indented, following the original, use square brackets

9.                  footnotes: always full first name (middle name) and last name, then comma, then title etc.

10.              articles: first name, last name, comma, quotation marks, title, comma, quotation marks, space, journal name or book title in italics (if book, followed by editor (New York: Palgrave, 1995), page number/s; if article: followed by volume, such as 63.4 (1996): 4-52; here 35 (note the semicolon!)

11.              Ex.: Juanita Ruiz, “From Virile Eloquence to Hysteria: Reading the Latinity of Heloise in the Early Modern Period,” Latinity and Alterity in the Early Modern Period, ed. Yasmin A. Haskell and Juanita Feros Ruys. Medieval and Renaissance Texts and Studies, 360 (Tempe, AZ: Arizona Center for Medieval and Renaissance Studies, 2010), xx-xx.

r). Note, always double-check if book has appeared in a book series, whether there is a series no. or not. (Tempe: Arizona Center for Medieval and Renaissance Studies, forthcoming October 2008);  For a journal article: Kenneth C. Russell, “John Cassian on a Delicate Subject,” Cistercian Studies Quarterly 27 (1992): 1-12; here 1, n. 1. Please note: semicolon after the inclusive pagination

12.              when you repeat a reference, cite the author’s last name, and use an abbreviated title. Following the title, add (see note xx); only then come the pp. (no letters pp., only the figures)

13.              make sure that you have always the full pagination of every article, and never use ‘f’ or ‘ff.’I.e., use autopsy when you cite, or verify! I.e., try to look at the actual publication, don’t trust other sources.

14.              make sure that you list at least the first two cities, such as: Chicago, London, and Baltimore: publisher, 1990), 46, or: (Chicago, London, et al.: publisher, year), 127. Ex.: Peter Dronke, Women Writers of the Middle Ages: A Critical Study of Texts from Perpetua († 203) to Marguerite Porete († 1310) (Cambridge: Cambridge University Press, 1984), 108.

15.              verify all your sources; if you cite from a secondary source, distrust it and go to online databases, such as MLA or WorldCat and double-check. Very often people forget to include the title of a book series and the vol. no. Alternatively, go to the wonderful Karlsruhe Virtueller Katalog at:

16.              verify if there is a subtitle for a book (always include it). Is there a book series and vol. no? Ex.: W. G. East, “This Body of Death: Abelard, Heloise and the Religious Life,” Medieval Theology and the Natural Body, ed. Peter Biller and A.J. Minnis. York Studies in Medieval Theology, 1 (Woodbridge: York Medieval Press, 1997), 43-59; here 48.

17.              please note that the editor’s or editors’ name/s always follows the book title, separated by a comma, then period, then the book series, then comma, then the vol. no. Always: ed., even when there are several editors

18.              if you use a dash in order to create a pause in the sentence, no space, then the em-dash, such as: —; if you have years, or pages, such as 1940–2006, use the en-dash, as indicated.

19.              every sentence is separated from the next with only one space

20.              do not use any acronyms for a book series, a journal, etc. I would even prefer to have the full name of series such as MGH, or PMLA. This will be an interdisciplinary vol., so many readers might not necessarily know what you are referring to.

21.              use the tab setting, instead of empty spaces. All sentences are separated from each other with only one space, no double spacing anywhere

22.              page numbers: top outside alternating (no longer relevant)

23.              no header or footer, I’ll do that later

24.              try not to have any particular commands, do not format, it only causes headaches for me

25.              verify all data, spelling of names, and your quotes at least several times

26.              use search tools such as MLA and WorldCat, or RLIne, or Regesta Imperii, to make sure that you have covered all relevant research literature. Keep in mind, please, that in many cases the bibliographical information cited in other studies is not quite complete.

27.              finally, compare your conclusion with what you have said in your thesis

28.              if you can, add a reference to the other papers that will form part of the book. I’ll share all contributions with you once they are ready for review. If you need an extra copy, please let me know

29.              if pictures, work toward the goal of including some right away to secure reproduction rights (you will have to pay for any charges yourself); at the end of your article provide captions for each picture (Fig. 1:…), and then, in a separate file, a full listing of the origin, date, location, permission rights, for my list of illustrations.

30.              no space before and after a quotation mark (never use the straight marks, always curly marks instead!)

citing a Ph.D. or M.A. thesis: John Smith, “Title,” Ph.D. diss., University of Toronto, 2007, 47 (note: no italics)

31.              no space before a colon! Colons always go after a quotation mark

32.             Toward, and not towards, onward, not onwards, so American spelling: analyze, criticize, favorite, etc.

33. footnote numbers follow the comma or period, but they appear before a semi-colon

34. when citing a webpage, always provide (last accessed on Aug. 30, 2010), or whatever date it might be

35. subheadings always in bold, same font size, not followed by an empty line. Do not use any numbering system (neither Roman nor Arabic)

36: Use curly quotation marks: Double for quotes, single for quotes within quotes.

37. Every quote, when not in English, needs to be translated. When quote is longer than a line, indent, the English trans. following in square brackets [ ]


 Time schedule:

May 10: receive sample article from editor, co-contributor

May 15: verify whether you could include a cross-reference to other papers in your work

May 30: make sure that your research database is complete; order all interlibrary loans if necessary

June 15: have expanded the article by 20% (all very rough figures, just guidelines; the article can easily be around 30 pp.)

June 30: have expanded the article by 60%

July 15: expansion by 8%

July 30: completion of 1st rough draft, compare your own format with the sample

Aug. 15: verify all references, using Worldcat, Karlsruhe Virtual Catalog, your own university library catalog, etc.

Aug. 30: submit first complete draft to editor

Sept. 15: receive comments back from editor

Sept. 30: second draft to editor

Oct. 15: first set of peer reviews

Oct. 30: third draft to editor

Nov. 15: fourth draft to editor (by now, approaching final revisions)

Nov. 30: submit final version

Dec. 15: editor accepts, hopefully

Dec. 30: relax

Please note, every paper will be thoroughly reviewed, by myself and some peers, so there is no guarantee that your submission will be accepted. All papers must meet highest scholarly standards, and they must fit into the broader thematic framework of the volume.



Thank you very much.


Albrecht Classen, 4-8-19