Checklist in preparation for the final version of your paper:
6 spaces down
first name and last name on top (12 points)
1. (your affiliation) (ten points): (University of Arizona, Tucson)
2. 3 spaces
3. title (14 points)
4. 4 spaces
5. text (10 points)
6. always footnotes
7. best if you do not put in any codes, commands, margins, line spacing, type, size, etc.
8. indent all quotes longer than 3 verses or 2 lines, leaving one space before and after. If non-English text, offer a translation. If within text, use round brackets, if indented, following the original, use square brackets
9. footnotes: always full first name (middle name) and last name, then comma, then title etc.
10. articles: first name, last name, comma, quotation marks, title, comma, quotation marks, space, journal name or book title in italics (if book, followed by editor (New York: Palgrave, 1995), page number/s; if article: followed by volume, such as 63, 4 (1996): 4-52; here 35 (note the semicolon!)
11. Ex.: Juanita Ruiz, “From Virile Eloquence to Hysteria: Reading the Latinity of Heloise in the Early Modern Period,” Latinity and Alterity in the Early Modern Period, ed. Yasmin A. Haskell and Juanita Feros Ruys. Medieval and Renaissance Texts and Studies, no. (City: Publisher, year). Note, always double-check if book has appeared in a book series, whether there is a series no. or not. (Tempe: Arizona Center for Medieval and Renaissance Studies, forthcoming October 2008); For a journal article: Kenneth C. Russell, “John Cassian on a Delicate Subject,” Cistercian Studies Quarterly 27 (1992): 1-12; here 1, n. 1. Please note: semicolon after the inclusive pagination
12. when you repeat a reference, cite the author’s last name, and use an abbreviated title. Following the title, add (see note xx); only then come the pp. (no letters pp., only the figures)
13. make sure that you have always the full pagination of every article, and never use ‘f’ or ‘ff.’I.e., use autopsy when you cite!
14. make sure that you list at least the first two cities, such as: Chicago, London, and Baltimore: publisher, 1990), 46, or: (Chicago, London, et al.: publisher, year), 127. Ex.: Peter Dronke, Women Writers of the Middle Ages: A Critical Study of Texts from Perpetua († 203) to Marguerite Porete († 1310) (Cambridge: Cambridge University Press, 1984), 108.
15. verify all your sources; if you cite from a secondary source, distrust it and go to online databases, such as MLA or WorldCat and double-check. Very often people forget to include the title of a book series and the vol. no. Alternatively, go to the wonderful Karlsruhe Virtueller Katalog at: http://www.ubka.uni-karlsruhe.de/kvk.html
16. verify if there is a subtitle for a book (always include it). Is there a book series and vol. no? Ex.: W. G. East, “This Body of Death: Abelard, Heloise and the Religious Life,” Medieval Theology and the Natural Body, ed. Peter Biller and A.J. Minnis. York Studies in Medieval Theology, 1 (Woodbridge: York Medieval Press, 1997), 43-59; here 48.
17. please note that the editor’s or editors’ name/s always follows the book title, separated by a comma, then period, then the book series, then comma, then the vol. no. Always: ed., even when there are several editors
18. if you use a dash in order to create a pause in the sentence, no space, then the m-dash, such as: —; if you have years, or pages, such as 1940–2006, use the n-dash, as indicated.
19. every sentence is separated from the next with only one space
20. do not use any acronyms for a book series, a journal, etc. I would even prefer to have the full name of series such as MGH, or PMLA. This will be an interdisciplinary vol., so many readers might not necessarily know what you are referring to.
21. use the tab setting, instead of empty spaces. All sentences are separated from each other with only one space, no double spacing anywhere
22. page numbers: top outside alternating
23. no header or footer, I’ll do that later
24. try not to have any particular commands, do not format, it only causes headaches for me
25. verify all data, spelling of names, and your quotes at least several times
26. use search tools such as MLA and WorldCat, or RLIne, to make sure that you have covered all relevant research literature. Keep in mind, please, that in many cases the bibliographical information cited in other studies is not quite complete.
27. finally, compare your conclusion with what you have said in your thesis
28. if you can, add a reference to the other papers that will form part of the book. I’ll share all contributions with you once they are ready. If you need an extra copy, please let me know
29. if pictures, work toward the goal right away to secure reproduction rights (you will have to pay for any charges yourself)
30. no space before and after a quotation mark (never use the square marks!)
citing a Ph.D. or M.A. thesis: John Smith, "Title," Ph.D. diss., University of Toronto, 2007, 47 (note: no italics)
31. no space before a colon! Colons always go after a quotation mark
32. Toward, and not towards, onward, not onwards, so American spelling: analyze, criticize, favorite, etc.
33. footnote numbers follow the colon
34. when citing a webpage, always provide (last accessed on Aug. 30, 2010), or whatever date it might be
35. subheadings always in bold, same font size, not followed by an empty line. Do not use any numbering system (neither Roman nor Arabic)
Thank you very much.
Albrecht Classen, 8-23-10